Payroll & Benefits Administrator

Payroll & Benefits Administrator (Part Time, Remote/Hybrid)
Department: Human Resources/Finance
Reports To: Human Resources/Finance Lead
Location: 277 Stone Church Road East, Hamilton, ON L9B 1B1 (Hybrid or Possible Remote with some occasional onsite meetings as required)
Employment Type: Part Time (1.5 – 2 Days/Week)
Pay Band: Pay Band $55,000 – $80,000 per year FTE prorated to part-time hours, commensurate on skills, experience.
Effective Date: Applications will be reviewed on a rolling basis until the position is filled.

POSITION SUMMARY

Payroll & Benefits Administrator (Part-time, Remote) –

Kemp Care Network Kemp Care Network is a community-focused health care organization dedicated to providing compassionate care and support to individuals and families. We are seeking a part time detail-oriented Payroll & Benefits Administrator to manage our biweekly payroll and benefits processes for a small but complex workforce in a unionized environment.

About the Role

In this role, you will be responsible for end-to-end biweekly payroll for approximately 70 employees (hourly, salaried, and unionized), using Ceridian. You will also administer the employee benefits plan, support government and health-care related reporting, and help us move from manual timesheets to a more automated, efficient process.

Key Responsibilities
• Process biweekly payroll for approximately 70 hourly and salaried employees in a unionized environment, ensuring accuracy, timeliness, and compliance with legislation and the collective agreement.
• Review, validate, and enter hours from manual timesheets, and support the evaluation, testing, and implementation of an automated timekeeping solution.
• Maintain accurate employee records in Ceridian, including new hires, changes, union dues, benefits and other deductions, and terminations

• Administer the group benefits plan, including enrollments, changes, terminations, and monthly premium and deduction reconciliations.
• Prepare and reconcile payroll-related general ledger entries and provide payroll and benefits data and reports to Finance as required.
• Prepare and submit payroll-related government remittances and reports (CPP, EI, income tax, EHT, WSIB, union remittances), particularly within a health care context.
• Prepare Records of Employment and assist with year-end activities, including T4s and taxable benefit reporting.
• Respond to employee and manager inquiries regarding pay, benefits, and related policies in a timely and service-oriented manner.
• Identify opportunities to streamline payroll and timekeeping processes and contribute to the roadmap for automation and systems improvements.

QUALIFICATIONS
• 3 – 5 years of recent payroll experience, including processing for hourly and salaried employees
• Experience in a unionized and/or health-care environment is an asset.
• Demonstrated experience with Ceridian (Dayforce or other Ceridian platform) for full-cycle payroll is an asset, however experienced pay professionals with other platform experience (ADP etc will be considered).
• Strong Excel skills, including working with data exports, reconciliations, and general ledger reporting (e.g., v-lookups, pivot tables).
• Solid understanding of Canadian payroll legislation and government reporting requirements, including EHT and WSIB.
• High attention to detail, accuracy, and confidentiality, with the ability to manage deadlines within a part-time schedule of up to 1.5 days per week.
• PCP or equivalent payroll certification is considered an asset.

Values and Compliance
• Demonstrated commitment to dignity, collaboration, compassion, empathy, inclusivity, excellence and continuous professional development
• Satisfactory current criminal reference check, including vulnerable sector screening, required

SKILLS & COMPETENCIES:
• Service and support mindset, can provide clear, respectful responses to employee and manager questions about pay, benefits, and related policies.
• Problem solving, through investigations and resolution of discrepancies and reconciliations.

• Organization and time management, managing competing deadlines and delivers accurate work within a part-time schedule aligned to a biweekly payroll cycle.
• Adaptability and learning mindset, comfortable supporting process transitions.
• Collaboration works effectively with Finance, HR, and the leadership team.
• Confidentiality and discretion in handling sensitive payroll and health benefits information.
• Commitment to Kemp Care Network’s values of dignity, compassion, collaboration, inclusivity, and excellence.

CERTIFICATIONS:
• Professional certifications in payroll or benefits are considered an asset.

Key Responsibilities
• Process biweekly payroll for approximately 70 hourly and salaried employees in a unionized environment, ensuring accuracy, timeliness, and compliance with legislation and the collective agreement.
• Review, validate, and enter hours from manual timesheets, and support the evaluation, testing, and implementation of an automated timekeeping solution.
• Maintain accurate employee records in Ceridian, including new hires, changes, union dues, benefits and other deductions, and terminations.
• Administer the group benefits plan, including enrollments, changes, terminations, and monthly premium and deduction reconciliations.
• Prepare and reconcile payroll-related general ledger entries and provide payroll and benefits data and reports to Finance as required.
• Prepare and submit payroll-related government remittances and reports (CPP, EI, income tax, EHT, WSIB, union remittances), particularly within a health care context.
• Prepare Records of Employment and assist with year-end activities, including T4s and taxable benefit reporting.
• Respond to employee and manager inquiries regarding pay, benefits, and related policies in a timely and service-oriented manner.
• Identify opportunities to streamline payroll and timekeeping processes and contribute to the roadmap for automation and systems improvements.

Work Arrangements:
• Part-time role of 1.5 – 2 days on average per week, aligned with the biweekly payroll cycle and key reporting deadlines.
• Remote work arrangement based in Ontario, with some occasional in-person meetings as required, in Hamilton.
• The working environment is collaborative, dynamic, and mission-focused, with a commitment to diversity, accessibility, and supporting staff well-being

Who We Are
Kemp Care Network (KCN) is more than just an organization; it’s a compassionate community dedicated to serving the emotional, physical, social, and spiritual needs of individuals and their loved ones, living with a serious illness, facing their last chapter or grieving a death.
Our History
Thirty years ago, Dr. Bob Kemp recognized an opportunity to redefine how palliative care was offered in the Greater Hamilton Area. Foremost, a founding value was to serve all, especially the most vulnerable. And it all started with a generous donation of land by Iris Berryman.

Mission
To care for every individual and their loved ones with dignity, compassion and attention to their physical, social and psychological well-being during times of serious, life-limiting illness and loss. We lead, collaborate and drive meaningful improvements to palliative care services with partners across our community.
Vision
To establish KCN as a world-class leader in regional palliative-care in alignment with our founding values while evolving to best serve our community.
Values
• Dignity: We focus on quality of living and ensuring the experience of our residents and their families is based in dignity and respect.
• Compassion: Our care for residents and their families is based in compassion, empathy and kindness.
• Collaboration: We actively build relationships and work with partners and our community as part of a continuum of care.
• Inclusivity: We welcome diversity in our residents and deliver care in an inclusive manner that considers their unique needs.
• Excellence: We are dedicated to a high quality of care and strive to continually improve and contribute to the advancement of our field.

EQUITY & ACCESSIBILITY STATEMENT
Kemp Care Network (KCN) is committed to providing equal treatment with respect to employment in accordance with the protected grounds established under the Ontario Human Rights Code. We will work to ensure that all employees (workers) are provided with meaningful employment that is ethical and fair, and is in compliance with all applicable employment, and human rights legislation.